Committee Charge
The University Budget Committee shall:
- Review and advise the president on the creation of an annual budget in a multi-year planning context;
- Maintain a highly transparent, informative, and participatory budgeting process;
- Integrate campus strategic planning with the budgeting process;
- Analyze the budget context (e.g., state funding) and its impact on the institution; and
- Advise the president regarding the process of constructing annual divisional operating budgets and an overall university budget.
Membership
The University Budget Committee consists of:
- President or designee
- Vice President of Finance and Administration (chair);
- Provost and Vice President of Academic Affairs
- Vice President of University Advancement
- Provost's Council Representative
- Classified staff representative;
- University Senate Presiding Officer;
- Student Association Vice President for Finance (or designee);
- AVP Student Affairs
- 2 Committee on Academic Planning and Resource Allocation (CAPRA) representatives;
- 1 Committee on Administrative Review (CAR) representative
- Chief Human Resources Officer
Ex-Officio - non-voting
- Director of Institutional Research
- Assessment Specialist
- Budget Director
The Assistant to the Vice President of Finance and Administration staffs the Committee.
Strategic Opportunity Funding Requests
The UBC administered the process for requesting Strategic Opportunities funding for initiatives that supported the University’s Regaining Momentum Agenda which involved funding for up to three years in support. The final round of funding was awarded over the summer of 2023.
Information about future funding opportunities will be provided as the next strategic plan develops.
PLEASE NOTE: THIS REQUEST PROCESS HAS NOW ENDED
The University Budget Committee is administering the Strategic Opportunities funding request process for initiatives supporting the University’s Regaining Momentum Agenda. The process will provide funding for up to three years in support of these initiatives. The Committee will consider funding requests in the context of the University’s overall operating budget and, consistent with its charge, will make funding recommendations to the president.
Click here for Strategic Opportunity Funding Request Form
Submitting a Strategic Opportunity funding request:
There will be three rounds during which to submit proposals for funding. The first round was held in Spring 2022. The second round will follow in Fall 2022. One more opportunity to apply will follow in the Spring 2023 semester.
Requests to fund initiatives that will begin in the summer or fall of 2023 can be made in this third round. Requests are due to the Budget Office by 4 p.m. Friday, April 28, 2023. Please be aware that your divisional leaders may set internal deadlines that are earlier than this date.
There are limited resources available to allocate to these strategic opportunities. As such, requests must be submitted to and approved for forwarding through the chain of next-level supervisors/leadership up through the vice-president or other executive level officer. Each level of leadership must provide a brief statement regarding the significance of the proposal, and its level of priority for the division. The multi-level review and approval will help ensure that requests submitted to the University Budget Committee are high priority requests in support of the Regaining Momentum Agenda and identified strategic opportunities. Again, please keep in mind that there may be deadlines for your division’s process of internal review and please do consult with next-level supervisors and leadership in your division about any division-specific deadlines that may come before the final submission due date.
Once required consultations (outlined below) are complete and the proposal is approved at the vice-president or other executive level, the proposer submits the request to the Budget Office through this document upload process. To ensure timely submission, please do not send requests via email.
Certain requests require additional consultations and processes:
- requests that involve staffing or any form of salary costs (including stipends) require consultation with Employee Services
- requests that involve information technology require consultation with Information Technology Services
- requests that involve facilities (including needs for new or re-assigned space) require consultation with Facilities Planning
- requests that have a curriculum impact or involve faculty release time must be discussed with the involved Dean
- fee requests require consultation with the Budget Office
Consultations with these offices must be completed prior to submitting for supervisory approvals.
Personnel requests for new positions, position changes, salary costs require consultation with Chief Human Resources Officer or designee regarding position classification and appropriate salary. Click here for an HR consultation worksheet. Click here to contact the CHRO.
Information technology requests require consultation with Chief Information Officer or designee. Click here for an IT consultation worksheet. Click here to contact the CIO.
Requests involving use of new space, relocation or significant modification of existing spaces require consultation with the AVP for Facilities Planning or designee. Click here for a facilities consultation worksheet. Click here to contact the AVP for Facilities Planning.
Requests that impact curriculum or involve faculty release time must be discussed with the involved Dean. Evidence of support from the Dean can be provided as supplemental emails to be uploaded with your submission.
Requests for new or increased fees in support of new or expanded programs require Budget Office consultation. These requests may require SUNY System Administration approval and must adhere to SUNY fee policy and approval processes. Click here to contact the Budget Office about fees.
Please note, there are state-required procurement processes at various levels of spending. Approval of Strategic Opportunities funding does not circumvent these procurement requirements. Click here for procurement guidelines. Questions about procurement guidelines can be directed to Business Services.
While not required, if making a request that may be suitable for current or future support from external funding opportunities, consultation with the Faculty Center’s Associate Director of Scholarly Activities is encouraged.
Questions for general direction and assistance can be directed to the Budget Office. Click here to contact the Budget Office with questions.
Please reach out as soon as possible with questions and/or for consultation requests and allow time in your proposal development to connect with these offices prior to submitting through your chain of next-level supervisors/leadership.
| DEPARTMENT, UNIT | REQUEST TITLE | TOTAL FUNDS REQUESTED | TOTAL FUNDS APPROVED* |
|---|---|---|---|
| Academic Advisement Center | Academic Peer Advisor Program | $82,488 | - |
| Student Learning Center | Academic Success Plan Programming and Support | $26,660 | $26,660 |
| Office of Global Education | Bridging Cultures: Campus and Community | $48,794 | $48,794 |
| Biology | Building a Successful Peer Mentoring Program in Biology | $15,395 | - |
| Cooperstown Graduate Program | Domestic Intercultural Immersion Project | $23,572 | $23,572 |
| Biology | Expanding Human Physiology:Increasing Student Access to Hands-on Experiences to Better Prepare for Pre-Health Professionals | $21,728 | - |
| Internal Communications | Internal Communication Internship Program | $6,816 | - |
| Campus Recreation | Intramurals Sports Funding | $164,285 | - |
| Office of Student Experience | July Orientation Transportation | $18,615 | - |
| Philosophy | Medical Humanities Certificate Program | $24,500 | - |
| English | Oneonta Writers' Festival | $29,320 | $29,320 |
| Student Life and Leadership | Regaining Momentum in Fraternity and Sorority Life | $21,500 | $21,500 |
| Access and Opportunity Programs | SUNY Oneonta Heritage Institute (SOHI) | $535,799 | - |
| Student Affairs | SUNY Oneonta Nutrition Resource Center | $12,000 | - |
| Foreign Languages and Literature; Educational Psychology, Counseling and Special Education | Sustaining Collaborative Online International Learning (COIL), Fostering Equity in Global Education for All Students | $116,594 | $68,594 |
| Music | The Water Is Me | $29,000 | $29,000 |
| Africana and Latinx Studies | Watkins Social Justice Incubator: Research and Leadership Fellowship Program | $50,400 | $50,400 |
| English | Wellness Communities and Mindful Classrooms | $5,952 | - |
| Total | $1,233,418 | $297,840 | |
|
* Funding is temporary, provided for a period of up to 3 years
|
| DEPARTMENT, UNIT | REQUEST TITLE | TOTAL FUNDS REQUESTED | TOTAL FUNDS APPROVED* |
|---|---|---|---|
| Student Learning Center | Academic Success Plan | $277,034 | $277,034 |
| Philosophy | Active Minds Community of Scholars | $5,100 | - |
| SLAB | Artist in Residence | $54,400 | $54,400 |
| Africana & Latinx Studies; Women's & Gender Studies | Broadening Horizons: Learning and Healing with Black Feminisms for Inclusive Futures | $60,720 | $21,800 |
| Chemistry | CACTI-Capability Advancement for Chemistry Teaching and Investigation | $27,936 | - |
| Biology | Camp Biology: A path toward increased interactions within Biology | $22,292 | - |
| Academic Advisement, Career Development, Continuing Ed and Registrar | Purchase of Credly software for badging of microcredentials | $16,000 | $16,000 |
| Finance and Administration | Empowering Student Success through Financial Wellness | $135,990 | $135,990 |
| Milne Library/Sponsored Programs | Enhanced Support for Faculty Grant Program and Open Access Publishing | $67,500 | $67,500 |
| Pre-Health Advising | Expanded Medical Scribe Training Program | $18,850 | $18,850 |
| Office of Equity and Inclusion | Kings of Excellence Academy | $19,578 | $19,578 |
| Sociology/ PLACES Institute | PLACES Institute Faculty Research Fellows Program | $72,000 | - |
| Sociology/ PLACES Institute | PLACES Infrastructure Strengthening and Seed Funding (Revised Plan) | $58,500 | $58,500 |
| Sociology/ PLACES Institute | PLACES Institute: Baseline Regional Population Reporting | $14,500 | $14,500 |
| Theatre | Providing opportunities for local theatre majors | $13,900 | - |
| Theatre | Re-connecting through Theatre | $500 | $500 |
| Admissions | School Counselor Visitation Program | $17,610 | $17,610 |
| Physics | Sharing the Universe with Oneonta: A Partnership Between the Cooperstown Graduate Program and the SUNY Oneonta Planetarium | $20,162 | $20,162 |
| Communication & Media | Social Media Minor and Certificate Program Planning | $3,250 | $3,250 |
| Office of Sustainability | SUNY Oneonta Community Table | $24,000 | $24,000 |
| Economics | Sustainable Development Speaker Series & Student Internships | $22,452 | $22,452 |
| Total | $952,274 | $772,126 | |
|
Total Not Funded (5 proposals): * All funding is temporary, provided for a period of up to 3 years |
$141,228 | ||
| Funded Requests Details |
| Department, Unit | Request Title | Total Funds Requested | Total Funds Approved |
|---|---|---|---|
| Sport & Exercise Sciences Department | Excellence in Sport and Exercise Sciences (ESPES) Society | $30,685 | $0 |
| Athletics | Implementation of a credit-based student athlete leadership training program | $7,500 | $0 |
| Economics | Sustainable Development Speaker Series & Student Internships | $22,452 | $0 |
| Gender and Sexuality Resource Center | Supporting the Revamped SUNY Oneonta PRISM Conference (formerly the SUNY Pride Conference). | $13,000 | $13,000 |
| Gender and Sexuality Resource Center | PCOD Affinity Group Resources Requests (for LGBTQIA+ Affinity Group & F(olks) W(ith) D(isabilities) Affinity Group) | $7,650 | $7,650 |
| Office of Communication and Marketing | Continuous Digital Advertising Program to Support Enrollment Marketing | $134,000 | $134,000 |
| Office of Equity and Inclusion | “The Pedagogy of Real Talk: Engaging, Teaching, and Connecting with Students At-Promise” | $75,000 | $75,000 |
| Sustainability | Sustainability Faculty Fellow | $7,000 | $7,000 |
| TLTC | ePortfolios and Career Readiness | $31,600 | $31,600 |
| Submitted by co-chairs of the General Education Committee | Building the Academy | $18,531 | $18,531 |
| Total: | $347,418 | $286,781* | |
| Total .Deferred/Not Supported at this time (3 proposals): | $60,637 | ||
|
* All funding is temporary, provided for a period of up to 3 years |
|||
| Round 1 Funded Requests Details |
| School, Area, or Department | Request Title | Number of Positions Requested | Permanent Funds Requested | Temporary Funds Requested | Number of Positions Approved | Permanent Funds Approved | Temporary Funds Approved |
|---|---|---|---|---|---|---|---|
| Academic Affairs | Math Placement Testing | $12,000 | n/a | $12,000 | $0 | ||
| Residential Community Life | Revise RA Compensation to include single room occupancy | 72 bed spaces | n/a | n/a | 72 bed spaces | n/a | n/a |
| Information Technology Services | Transform Campus Internet Service with NYSERNet Integrated Access Service | $0 | $4,000 | n/a | $0 | $4,000* *requests were approved, but funding was ultimately not needed |
|
| Facilities Operations | Additional temp cleaning staff | 20.00 | $0 | $464,300 | up to 20 | $0 |
$464,300* *requests were approved, but funding was ultimately not needed |
| Residential Community Life | Hulbert Hall Staffing | 1.00 | $42,000 | 1.00 | $0 | $42,000 | |
| TOTAL: | 21 | $12,000 | $510,300 | 21.00 | $12,000 | $510,300 | |
|
|
|
School, Area or Department |
Request Title |
Number of Positions Requested |
Permanent Funds Requested |
Temporary Funds Requested |
Number of Positions Approved |
Permanent Funds Approved |
Temporary Funds Approved |
|
|---|---|---|---|---|---|---|---|---|
|
Academic Affairs - Academic Departments |
Temp Services Request - Drescher leave backfill (estimated) |
$18,000 |
request withdrawn* |
|||||
|
Academic Affairs - Academic Departments |
Temp Services Request - Online Course Creation |
$36,000 |
request withdrawn* |
|||||
|
Academic Affairs - Academic Departments |
Temp Services Request - Sabbatical Coverage |
$53,106 |
request withdrawn* |
|||||
|
Academic Affairs - Academic Departments |
Temp Services Request - |
$216,000 |
n/a |
$0 |
$216,000 |
** |
||
|
Academic Affairs - Academic Departments |
Temp Services Request - |
$17,200 |
n/a |
$0 |
$0 |
|||
|
Academic Affairs - various Academic Departments |
Temp Services Request - annual departmental needs |
$92,306 |
n/a |
$0 |
$92,306 |
** |
||
|
Provost Office |
Accreditation - School of Human Ecology, Education & Sports Studies |
$12,669 |
n/a |
$0 |
$12,669 |
** |
||
|
Provost Office |
Accreditation - School of Liberal Arts |
$39,698 |
request withdrawn* |
|||||
|
Academic Affairs |
Assoc. Prov for Academic Programs OTPS Increase |
$2,500 |
request withdrawn* |
|||||
|
Access and Opportunity Programs |
Assistant Director of EOP & ACE |
0.50 |
$24,998 |
request withdrawn* |
||||
|
Library |
Milne Library Computer Lab Expansion |
$1,400 |
$20,380 |
request withdrawn* |
||||
|
Library |
Student Temp Service Increase |
$18,226 |
request withdrawn* |
|||||
|
Provost Office |
Additional GA/TA positions |
$0 |
$277,984 |
request withdrawn* |
||||
|
Provost Office |
Faculty Compensation for Internship Supervision |
$8,559 |
request withdrawn* |
|||||
|
Provost Office |
LMS Designer & Compliance Manager |
1.00 |
$65,868 |
request withdrawn* |
||||
|
Provost Office |
Assoc. Provost for Instruction and Extended Studies |
1.00 |
$70,291 |
request withdrawn* |
||||
|
Provost Office |
Director Grad Studies |
$20,368 |
request withdrawn* |
|||||
|
Provost Office |
Faculty Resource & Tech Center Director |
1.00 |
$27,708 |
$0 |
request withdrawn* |
|||
|
Provost Office |
STEP Grant |
$7,000 |
request withdrawn* |
|||||
|
Registrar |
Renumbering Project Support Staff |
1.00 |
$75,621 |
1.00 |
$0 |
$75,621 |
** |
|
|
School of Economics & Business |
AACSB Peer Review |
$15,000 |
n/a |
$0 |
$15,000 |
** |
||
|
School of Economics & Business |
Bloomberg Subscription Increase |
$2,280 |
1.00 |
$2,280 |
$0 |
|||
|
School of Economics & Business |
Additional Bloomberg Terminals/Licenses |
$23,640 |
request withdrawn* |
|||||
|
Health & Fitness |
Certification Fee Increase |
course fee increases approved by campus & SUNY, ranging from $5 - $10 for various certifications |
||||||
|
Human Ecology |
3D Body Scanner Maintenance Contract |
$2,500 |
request withdrawn* |
|||||
|
Human Ecology |
Digital Textiles Printer Support Budget |
$2,350 |
request withdrawn* |
|||||
|
Human Ecology |
Optitex Software Contract |
$8,283 |
request withdrawn* |
|||||
|
School of Liberal Arts |
Connecting the Liberal Arts and Career Goals |
$10,100 |
request withdrawn* |
|||||
|
School of Liberal Arts |
Guest Artist Proposal SLA |
$28,000 |
request withdrawn* |
|||||
|
School of Liberal Arts |
Interdisciplinary SLA Project |
$12,000 |
request withdrawn* |
|||||
|
Art |
Digital Photography Course Fee |
new $70 course fee approved by campus, pending SUNY approval |
||||||
|
Biological Field Station |
General Maintenance Worker |
1.00 |
$37,507 |
request withdrawn* |
||||
|
Biology |
Molecular & Physiology Lab Tech |
1.00 |
$36,519 |
request withdrawn* |
||||
|
Chemistry & Biochemistry |
iGem Program |
$7,000 |
request withdrawn* |
|||||
|
Earth & Atmospheric Sciences |
GEOFYRST |
$4,700 |
request withdrawn* |
|||||
|
Financial Literacy |
Making Cent$ Financial Wellness Program |
1.00 |
$45,413 |
1.00 |
$0 |
$69,200 |
** |
|
|
Mail, Receiving & Supply |
Parcel Delivery Lockers |
$90,000 |
request withdrawn* |
|||||
|
Facilities Operations |
Van Replacement |
$0 |
$120,000 |
n/a |
$0 |
$120,000 |
** |
|
|
Admissions |
Student Temp Service Increase |
$20,000 |
n/a |
$0 |
$0 |
|||
|
Financial Aid |
Financial Aid Advisor |
1.00 |
$49,915 |
$5,800 |
request withdrawn* |
|||
|
Financial Aid |
Financial Aid Temp Staffing |
$18,000 |
$0 |
$18,000 |
||||
|
Strategy, Planning & Effectiveness |
Research Analyst for Admissions and Financial Aid |
1.00 |
$63,200 |
request withdrawn* |
||||
|
Strategy, Planning & Effectiveness |
Veera - data software |
$63,000 |
n/a |
$0 |
$63,000 |
|||
|
Counseling Center |
New Counselor Position |
1.00 |
$0 |
1.00 |
$45,000 |
funded by Health Fee |
** |
|
|
New Student Services |
Coordinator of Freshman Programs |
1.00 |
$0 |
1.00 |
$43,000 |
funded by Orientation Fee |
** |
|
|
Residence Life |
Hulbert Hall Staffing |
1.00 |
$0 |
request withdrawn* |
||||
|
University Police |
Security Cameras |
$38,000 |
$0 |
$0 |
$38,000 |
$0 |
||
|
University Police |
Vehicle Replacement |
$10,000 |
request withdrawn* |
|||||
|
12.50 |
$631,092 |
$1,187,997 |
5.00 |
$128,280 |
$681,796 |
|||
|
*many requests were withdrawn from consideration in this process due to the impact of the COVID-19 pandemic |
||||||||
|
** many requests were given initial approval with close oversight and delayed or scaled-back implementation as the impact of the pandemic evolved |
||||||||
| School, Area, or Department | Request Title | Number of Positions Requested | Permanent Funds Requested | Temporary Funds Requested | Number of Positions Approved | Permanent Funds Approved | Temporary Funds Approved |
|---|---|---|---|---|---|---|---|
| Various | Full-time temporary faculty | 2.5 | $0 | $12v | |||
| 1 | $49,096 | $0 | 1 | $0 | $49,096 | ||
| International Education |
Temporary staffing - professional and students |
1 | $0 | $28,128 | 1 | $0 | $28,128 |
| Enrollment Management | Consulting services | 0 | $0 | $55,000 | 0 | $0 | $0 |
| Enrollment Management | Enrollment market analyses | 0 | $0 | $20,000 | 0 | $0 | $0 |
| Financial Aid and Call Center | Temporary staffing | 2 | $0 | $36,000 | 2 | $0 | $36,000 |
| International Education | Excursions and activities | 0 | $10,000 | $0 | 0 | $0 | $0 |
| Music | Equipment | 0 | $0 | $29,000 | 0 | $0 | $0 |
| Access and Opportunity Programs | SUNY Oneonta Migrant Leadership Academy lodging support | 0 | $0 | $9,500 | 0 | $0 | $9,500 |
| Communication and Media | Equipment | 0 | $0 | $74,800 | 0 | $0 | $74,800 |
| Various | 2020-21 Faculty staffing plan - new lines | 5 | $206,830 | $0 | 5 | $206,830 | $0 |
| Various | 2020-21 Faculty staffing plan - funding for ongoing "unfunded" lines with associated 1-time funding for 2019-20 | 4 | $237,839 | $237,839 | 4 | $237,839 | $237,839 |
| Strategy, Planning & Effectiveness | Assessment Coordinator | 1 | $60,000 | $0 | 1 | $60,000 | $0 |
| Strategy, Planning & Effectiveness | Assessment platform | 0 | $35,000 | $25,748 | 0 | $70,880 | $22,231 |
| Strategy, Planning & Effectiveness | Qualtrics | 0 | $25,075 | $7,500 | 0 | $0 | $23,725 |
| Strategy, Planning & Effectiveness | Business Analysts | 2 | $115,000 | $0 | 2 | $85,800 | $0 |
| Biology | Directed research - OTPS | 0 | $10,000 | $0 | 0 | $0 | $10,000 |
| Communication and Media | Equipment room student staffing | 0 | $17,175 | $0 | 0 | $0 | $17,175 |
| Political Science | Model UN - OTPS | 0 | $588 | $0 | 0 | $0 | $0 |
| School of Sciences | Pre-health coordinator operating budget | 0 | $4,000 | $0 | 0 | $0 | $4,000 |
| Theatre Production | Theatre festival and shows | 0 | $4,000 | $0 | 0 | $2,000 | $0 |
| Access and Opportunity Programs | Academic Support Services Coordinator | .5 | $37,706 | $0 | 0 | $0 | $0 |
| Financial Aid | Financial Aid operating budget increase | 0 | $7,500 | $0 | 0 | $0 | $0 |
| TOTAL: | 19 | $832,809 | $692,506 | 18.5 | $663,349 | $685,485 |